Duties & Responsibilities
The Village Clerk's Office is responsible for the following duties:
- The Village Clerk attends all Board Meetings, records proceedings and is responsible for the Minutes from these Meetings.
- Maintenance of Extensive Historical Files and research of documents with the Village Clerk’s Information Center database that contains documents from the 1800’s.
- Indexing of Village Board Minutes, all legal documents and Recording necessary documents with Cook County.
- Administration Oaths of Office to firefighters, policemen and members of Boards and Commissions.
- Preparation and distribution of notification to proper authorities with regard to Annexations.
- Preparation and distribution of the Calendar for Board of Trustee Meetings.
- Filing of the Treasurer’s Report and Tax Levy and Abatements with Cook County.
- Responsible for Ethics Statements for all Appointed and Elected Officials.
- Municipal Code questions and historical research.
- Process Freedom of Information Requests that are sent to the Legal Department for evaluation.
- All Minutes, Ordinances, Resolutions and Agreements are stored as a permanent record in a fire-proof Vault.
- Elections Duties: Village Clerk prepares and accepts Nominating Petitions, conducts Lottery for placement on the ballot and Certification of the ballot to Cook County.