Village of Arlington Heights


Legal Department

 

Freedom of Information Act

Freedom of Information Act (FOIA) - Inspection of Public Records Procedures.
The Freedom of Information Act, 5 ILCS 140/1 et seq., is the Illinois Statute governing the inspection of public records. This Act provides for public inspection of records in the possession of the Village of Arlington Heights. Exemptions are also provided to insure the confidentiality of certain records.

To Obtain Information:
Requests for information should be in writing and when possible on the form provided by the Village.  Freedom of Information Act Request form and other FOIA documents can be found in our Document Center. The request can be mailed, faxed, e-mailed or delivered in person to the relevant department or to the Legal Department at the address below.  If you are at all unsure about which department to send your request to or if your request involves multiple departments, you should send your request to the Legal Department at the address below. Unless the requested information falls within an exemption or the volume of information requested is unduly burdensome, the information will be provided for inspection or copying. Certified copies are available on request.

FOIA Officer for the Village of Arlington Heights:
Lisa A. Farrington, Staff Attorney
Legal Department
33 S. Arlington Heights Road
Arlington Heights, IL  60005
Phone: 847.368.5700
Fax: 847.368.5977
Email: lfarrington@vah.com

The Village will respond to requests for information within 5 business days (a business day is Monday through Friday and does not include Saturday, Sunday or legal holidays) for non-commercial requests and within 21 business days for commercial requests (Commercial requests are requests where the information requested will be used, in any form, for sale, resale, or solicitation or advertisement for sales or services). The response will be one of the following:

  1. Grant the request
  2. Deny the request
  3. Notice that the request is unduly burdensome
  4. Request additional time to respond and provide reasons for delay and date when response will be provided
  5. Grant in part and deny in part
  6. Notice of intent to deny as personal information or a preliminary draft
  7. Notice that the Village does not maintain the information requested


When requests are denied in whole or in part, the requester may appeal the decision. Appeals should be made within 60 days in writing, signed by the requester, should include a copy of the FOIA request and any responses from the Village and must be addressed as follows:

By US Mail:
Public Access Bureau Office of the Attorney General
500 S. 2nd Street
Springfield IL 62706

By e-mail: publicaccess@atg.state.il.us

Categories of Records that may be obtained without a FOIA Request:

  • Village Board Meeting Agendas
  • Village Board Meeting Minutes
  • Oaths of Office
  • Municipal Code
  • Ordinances adopted by the Board of Trustees
  • Resolutions adopted by the Board of Trustees
  • Appointed Boards and Commissions Meeting Agendas
  • Appointed Boards and Commissions Meeting Minutes
  • Village Map
  • Warrant Register
  • Annual Budget
  • Annual Financial Report
  • Capital Improvements Budget
  • Comprehensive Plan

Fees:
All requests obtained through the Freedom of Information Act shall be subject to the following fees:

  • 8-1/2" x 11" and 11" x 14" and 11" x 17" copies up to 50 pages: No Fee
  • 8-1/2" x 11" and 11" x 14" and 11" x 17" copies over 50 pages: $ .10
  • 24" x 36" size copies: $ 3.00
  • Traffic Accident Report: $ 5.00
  • Accident Reconstruction Report: $ 20.00
  • Roll of Film from Police Department: $ 20.00


All requests requiring outside duplication services will be charged at actual cost for the duplication.


Exempt Records from fees:

Requests to waive the Freedom of Information Act fee must be made in writing to the Village Manager and must state how the primary purpose of the requested information is to access and disseminate information regarding the health, safety and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefits.

 

 

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