FOIA Records Request

Freedom of Information Act (FOIA) | Inspection of Public Records Procedures.

The Freedom of Information Act, 5 ILCS 140/1 et seq., is the Illinois Statute governing the inspection of public records. This Act provides for public inspection of records in the possession of the Village of Arlington Heights. Exemptions are also provided to insure the confidentiality of certain records.


If anyone is looking to review records that are in the possession of the Village of Arlington Heights, please submit a Freedom of Information Act Records Request Form. Keep in mind that a lot of information is available on our website and you may easily find what you need without submitting a form.








How to Request Records

Requests for information should be in writing and when possible on the form provided by the Village.  

The request can be mailed, faxed, e-mailed or delivered in person to the relevant department or to the Legal Department at the address below.  If you are at all unsure about which department to send your request to or if your request involves multiple departments, you should send your request to the Legal Department at the address below. Unless the requested information falls within an exemption or the volume of information requested is unduly burdensome, the information will be provided for inspection or copying. Certified copies are available on request.

FOIA Officer for the Village of Arlington Heights:
Lisa A. Farrington, Staff Attorney
Legal Department
33 S. Arlington Heights Road
Arlington Heights, IL  60005
P: 847.368.5700
F: 847.368.5977
Email: lfarrington@vah.com

Request for Police Records

Copies of police reports are available from the Police Records Section between 8 a.m. and 5 p.m. Monday through Friday (except on Village-recognized holidays). Copies of police accident reports may be requested by parties involved, a minimum of three days following the incident.  A fee of $5 will be charged for copies of standard police accident reports.

Accidents may be purchased online at www.docview.us.com.  You will need the agency name, report number, and incident date. There is a convenience charge for this option.  Requests for copies of case reports should be made in writing.  We ask that you use the Records Request Freedom of Information Act Request Form, and send it to the Village of Arlington Heights Police Department:

Maureen Schmidt, Records Supervisor
Records Bureau
200 E. Sigwalt Street
Arlington Heights, IL  60005
P:  847.368-5320
F:  847.368-5972
E-Mail:  mschmidt@vah.com

Requests for special information (i.e. crime or arrest statistics within specific geographical areas) will be accommodated if possible to do so, in accordance with state statute, a printed list of child sex offenders requistered within the Police Department's jurisdiction is available for public inspection at the Police Records Section upon display of photo identification.
 

Responses to Records Requests

Response Time 
The Village will respond to requests for information within 5 business days (a business day is Monday through Friday and does not include Saturday, Sunday or legal holidays) for non-commercial requests and within 21 business days for commercial requests (Commercial requests are requests where the information requested will be used, in any form, for sale, resale, or solicitation or advertisement for sales or services). 

Types of Responses

  • Grant the request
  • Deny the request
  • Notice that the request is unduly burdensome
  • Request additional time to respond and provide reasons for delay and date when response will be provided
  • Grant in part and deny in part
  • Notice that the Village does not maintain the information requested

When requests are denied in whole or in part, the requester may appeal the decision. Appeals should be made within 60 days in writing, signed by the requester, should include a copy of the FOIA request and any responses from the Village and must be addressed as follows:

By US Mail: 
Public Access Bureau Office of the Attorney General
500 S. 2nd Street 
Springfield IL 62706
By e-mail: publicaccess@atg.state.il.us 

Fees

All requests obtained through the Freedom of Information Act shall be subject to the following fees:

8 1/2" x 11" and 11" x 14" and 11" x 17" copies up to 50 pages:  No Fee
8 1/2" x 11" and 11" x 14" and 11" x 17" copies over 50 pages:  10 cents per page
24" x 36" size copies:  $3
Police Traffic Crash Report:  $5
Accident Reconstruction Report:  $20
Roll of Film from Police Department:  $20

All requests requiring outside duplication services will be charged at actual cost for the duplication.

Records Exempt from Fees

Requests to waive the Freedom of Information Act fee must be made in writing to the Village Manager and must state how the primary purpose of the requested information is to access and disseminate information regarding the health, safety and welfare or the legal rights of the general public and is not for the principal purpose of personal or commercial benefits.