Village Clerk

Village Clerk
Village Clerk
  • Location Village Hall | Floor 1
  • Telephone 847.368.5540
  • Email rhume@vah.com
  • Hours 8am-5pm Weekdays

The Village Clerk administers elections, registers voters, issues business licenses, authors Village Board minutes, ensures access to Village records and fulfills ceremonial/official responsibilities. The Village Clerk acts as the compliance officer for Federal, State and local statutes such as the Public Records Act.  







Birth Certificates
Birth certificates can be obtained through the Cook County Clerk's office at www.cookcountyclerk.com.  
Duties of the Village Clerk

The Village Clerk's Office is responsible for the following duties: 

  • The Village Clerk attends all Board Meetings, records proceedings and is responsible for the Minutes from these Meetings.  
  • Maintenance of Extensive Historical Files and research of documents with the Village Clerk’s Information Center database that contains documents from the 1800’s.  
  • Maintain Index of the Village Board Minutes, all legal documents and Recording necessary documents with Cook County.  
  • Administration Oaths of Office to firefighters, policemen and members of Boards and Commissions.  
  • Preparation and distribution of notification to proper authorities with regard to Annexations.  
  • Preparation and distribution of the Calendar for Board of Trustee Meetings.  
  • Filing of the Treasurer’s Report and Tax Levy and Abatements with Cook County.  
  • Responsible for Ethics Statements for all Appointed and Elected Officials.  
  • Municipal Code questions and historical research.  
  • All Minutes, Ordinances, Resolutions and Agreements are stored as a permanent record in a fire-proof Vault.  
  • Elections Duties: Village Clerk prepares and accepts Nominating Petitions, conducts Lottery for placement on the ballot and Certification of the ballot to Cook County.  The Village Clerk is a Deputy Voter Registrar.

 

Hard Copies of the Municipal Code

The Code is updated with amendments approved by the Village Board of Trustees on a quarterly basis. Hard copies of the following Code chapters can be purchased at the Finance Department Front Counter:

  • Chapter 11: Food & Food Establishments | $2.00
  • Chapter 23: Building Regulations | $25.00.  Additional $5 fee for amendments
  • Chapter 24: Plumbing Regulations | $8.00
  • Chapter 25: Electricity Regulations | $17.00
  • Chapter 27: Fire Regulations | $4.00
  • Chapter 28: Zoning Regulations | $40.00
  • Chapter 29: Subdivision Control Regulations | $5.00
  • Chapter 30: Sign Regulations | $5.00
News
Board to Vote on Diversity, Equity and Inclusion Position Statement on March 1
At its meeting on March 1, the Village Board is expected to formally vote on a Diversity, Equity and Inclusion Position Statement for the Village.... Read More
Board to Vote on Diversity, Equity and Inclusion Position Statement on March 1
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Findings of DEI Report Discussed February 22
Findings of a Diversity, Equity and Inclusion report will be discussed by the Village Board at its February 22 Committee of the Whole meeting. The meeting will be held virtually at 7 p.m.... Read More
Findings of DEI Report Discussed February 22
DEI graphic
Community Development Block Grant – COVID-19 Allocation Plan
The Village has been awarded $383,860 in CDBG-CV3 funds by HUD to fund measures to prevent, prepare for, and respond to the Coronavirus Pandemic.... Read More
Community Development Block Grant – COVID-19 Allocation Plan
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Communities Partner with Harper College to Prepare New, More Diverse Candidates for Police Careers
Join the virtual Police Officer Training Workshop on March 13 if you have interest in learning more about a career in law enforcement.... Read More
Communities Partner with Harper College to Prepare New, More Diverse Candidates for Police Careers
Police Recruitment
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